Contract Officer

Contract Management

• Create a contract upon request from CPM, after the CPM has finalized the deal
• Enter the Purchase and Sales contract in the system and get it signed off
• Follow up is required by requesting Finance for currency hedging and setting-up the Purchase orders for the shipments.
• Process Sales PO's to guarantee on-time deliveries and ensure the right Service Level to internal and external customers.

Shipments follow up (intakes)

• Suggest and agree on a shipping schedule to then be send to the supplier
• Monitor that shipments are on time
• Follow up on documents from the suppliers
• Register all documents in our system.
• Booking and management of freight companies
• If applicable you need to ensure that those imports are custom cleared and transferred to our central warehouse, with the support of external service providers.

Stock Management

• Manage the stock position to ensure optimal availability
• Book stocks in SAP (like batches and volumes) once they have arrived in the warehouse
• Ensure stocks registered are in line with warehouse reporting.
• Pro-actively inform the CPM of stock levels in case of risk of shortage or any specific other issues (i.e quality).
• Anticipate and manage obsolete stock (i.e. extension of shelflife request, product destruction)